loading
reading
writing
saving
searching
Urgent need for supreme multitasker to work in our office. (INMAN, SC)
InfraTech Services Inc dba PayDirt
464 Blue Ridge St
compensation:
Starting at $20 will go up with experience
employment type:
full-time
experience level:
mid level
job title:
Office
QR Code Link to This Post
We have an Office trailer with 2 rooms and bathroom that is stationary at our shop site which is used for all office work. Often you will be the only one there. We are a Christian company with Christian values. No smoking is allowed on premises.
We urgently need someone 40 hrs. per week to organize and maintain project schedules, including corresponding office documents along with field folders/packets that contain info on all the necessary equipment, materials and extras noted for each project and also capable of accurate data input i.e... recording daily job activities, employee hours and equipment hours on spreadsheet for each project. Keeping an Up-to-date list of all incoming leads and their progression thru to job completion. Invoicing Clients according to daily project hours. Inputting employee data in to payroll service for weekly payday.
Skill required
* Answering and directing phone calls, taking messages, and managing email correspondence for all job leads coming in.
* Organizing, maintaining, and updating office files, both physical and electronic.
* Tracking inventory, ordering supplies, and ensuring a sufficient stock of materials.
* Typing, photocopying, faxing, scanning, and other general clerical duties.
* Scheduling meetings, sending invitations, preparing meeting materials, and taking minutes - Google Meet, Zoom …etc.
* Sorting incoming physical mail and email, distributing it to the appropriate recipients, and preparing outgoing mail. Depositing payments at bank.
* Recording all incoming bills and organizing by due date. Informing Owner daily of upcoming bills due and amounts.
* Entering data into spreadsheets, databases, or other relevant systems.
* Maintaining a clean and organized office environment.
* Expense tracking and invoice processing. Contact clients with payment reminders and past due memos.
* Making and posting ads to FB, Instagram and others that lead back to website and produce job leads.
* May be assigned other tasks as needed to support the office's overall operations.
Skills and Qualifications:
• Strong organizational skills: To efficiently manage files, track inventory, and keep the office tidy.
• Good communication skills: Both written and verbal, to interact with visitors, colleagues, and clients.
• Proficiency in: Word, Excel, QuickBooks, Facebook, Instagram,
• Ability to multitask: To handle multiple tasks and deadlines effectively
- Principals only. Recruiters, please don't contact this job poster.